Event Sponsorship Terms & Conditions
fka Military Charity Organization,
a not-for-profit organization
under section 501(c)(3)
By becoming a sponsor of The Military Times Foundation’s “Service Members of the Year” event (the “Event”), you agree to comply with the following terms and conditions:
1. Sponsorship Commitment
(a) Sponsorship Level: As a sponsor, you agree to fulfill the sponsorship level commitments specified in the insertion order agreement entered into with The Military Times Foundation (the “Organizer”).
(b) Payment: Sponsorship fees and any additional financial commitments are due at the time of signing.
2. Event Participation
(a) Access to Event: Sponsors will receive event tickets, credentials, or access passes for designated representatives, as outlined in the sponsorship overview document. These deliverables will also be noted in the insertion order agreement.
(b) Event Participation: Sponsors may attend and participate in specific activities or functions related to the Event as indicated in the sponsorship overview document.
3. Sponsorship Benefits
(a) Sponsorship Benefits: The benefits and privileges associated with your sponsorship level, including branding, speaking opportunities, and advertisement placements, are detailed in the sponsorship overview document.
4. Branding and Promotion
(a) Logo Usage: Sponsors can use the designated event logo or marks specified in the sponsorship overview document solely to promote their association with the Event.
(b) Branding Guidelines: Sponsors must adhere to any branding and usage guidelines provided by the Organizer to maintain the integrity of the Event’s branding.
5. Event Code of Conduct
(a) Attendee Behavior: Sponsor representatives attending the Event must adhere to the Event’s code of conduct, which includes respectful behavior, compliance with laws, and adherence to any dress code requirements.
6. Liability and Indemnification
(a) Release of Liability: Sponsors agree to release the Organizer from any liability for injury, loss, damage, or claim arising during or as a result of their participation in the Event.
(b) Indemnification: Sponsors agree to indemnify and hold the Organizer harmless from any claims, liabilities, and expenses (including legal fees) resulting from their actions or omissions during the Event.
7. Term and Non-Cancelable Termination
(a) Term: The insertion order agreement shall be in effect for the duration specified in the insertion order agreement (“Term”), commencing on the date of execution.
(b) Non-Cancelable Termination: Unless the Organizer cancels the Event per Section 7(c) due to unforeseen circumstances or Force Majeure, the insertion order agreement is non-cancelable by the sponsor.
(c) Event Cancellation Exception: In the event of Event cancellation by the Organizer, the sponsorship agreement shall terminate automatically, and the Organizer will make reasonable efforts to provide refunds or alternative options to sponsors.
8. Confidentiality
(a) Non-Disclosure: Sponsors may have access to non-public information about the Event and the Organizer’s operations. Sponsors agree to maintain the confidentiality of such information and not disclose it to third parties.
9. Governing Law
(a) Jurisdiction: These terms and conditions are governed by the laws of Delaware.
10. Contact Information
(a) Questions or Concerns: For any questions, concerns, or inquiries regarding these terms and conditions or the event sponsorship, please contact the Organizer at the provided contact information on the insertion order agreement.
By becoming a sponsor of The Military Times Foundation’s “Service Members of the Year” Event, you acknowledge that you have read, understood, and agreed to these terms and conditions. The Organizer reserves the right to amend these terms and conditions as necessary, with any updates communicated to sponsors. It is your responsibility to review and stay informed of any presented changes.